5 Reasons Your Business or Organization Needs Managed Print Services

by Steve Juiris on April 26, 2010

If your business does any printing, then you need to start using managed print services. This is a service that helps you to outsource and streamline your printing activity. The main reason that you want to do this is because it will save you money. However, there are other benefits as well. In addition to saving money, there are four main benefits of using these services. Those benefits include freeing up your time, being environmentally responsible with the latest printing technology, superior support services, and simplifying the process of supplies fulfillment at your place of business.

The number one reason that you want to consider using a print management service is because it is going to save money for your business. This is a service that uncovers and analyzes the total costs of printing for your environment and then helps you to streamline processes of getting supplies and services in order to lower those costs. A properly designed print management program will show you exactly where your excess costs are today and report back future savings as they are realized. Typically you will end up paying a low monthly fee for all of your printing needs. Not only does this save you up to 30% over your current printing methods, but it also helps to make your printing costs more predictable. This aids in better budgeting for your business.

Another thing that you are going to save when you start using these services is time. Outsourcing your printing needs in this manner will reduce the amount of time that you have to spend on taking care of your own fleet of printers. MPS gives you a more efficient automated supplies procurement process and easy to use service dispatch/resolution system. By not having to process multiple purchase orders/invoices each month or trying to fix your own printers, you have more time for you to handle other important tasks for your business. It also creates more time for employees to spend doing the crucial things that they were hired to do.

Although you are saving both money and time with managed print services, you are actually are doing a good thing for the environment. With the latest technologies available in today’s faster printers, you get better looking documents while using significantly less energy than their older counterparts. With less power needed, you save on your electrical bill. By properly setting up something simple like two sided printing, you are saving on paper consumption. With that you are saving on trees. When you combine these benefits along with a proper toner recycling program you not only end up saving yourself a few dollars, you are helping to save the environment for future generations to enjoy.

In addition to having access to the best technology, using a service like this is going to give you access to the right people. More specifically, you will gain access to the best repair and customer service technicians that are available. Instead of having to call around to find someone to deal with your printer problems, or worse yet, trying to spend the time to fix a printer yourself, you will be able to make a single phone call to the service dispatch team for your print management service. The work you require will be done efficiently and in a cost-effective manner without wasting any of your time.

Finally, you will benefit from this type of service because the entire process of printing will become simplified. The easier that any task is at your place of business, the better off that your business is going to be. When everything is streamlined, organized and simplified, everyone is more confident in their ability to get their own jobs done properly. Simplifying a part of your business in this way will make the entire work process go more smoothly.

As you can see, there are many benefits to print management. You will save a lot of money. You will save time for yourself as well as for your employees. You will have a satisfying experience by using environmental resources such as paper and electricity in a positive way. And your entire business will benefit from the streamlined and improved work flow that these services create for your company. It’s time for you to start realizing these benefits of managed print services today!

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